Privacy Policy

Scientists Without Borders (SWB), a program and initiative of the New York Academy of Sciences (the "Academy"), is committed to protecting the privacy and security of the personal, identifiable information that our visitors provide to us in the course of using our website, email, and other online services. SWB created this privacy statement to demonstrate our commitment to the online privacy of visitors to and all of its subdomains (including  and to inform our visitors regarding what information we may collect, and how we may use that information. Please note that this privacy policy may change from time to time.

Please read the following description of our privacy practices. If you have any questions or comments about this policy or about the information you may provide to us in the course of using our site, receiving our email, or participating in other online activities at or one of the SWB subdomains, please contact us at You may also contact:

Meredith Perry
Program Manager, Scientists Without Borders
The New York Academy of Sciences
7 World Trade Center, 40th Floor
250 Greenwich St., New York, NY 10007

What Information May be Collected

The Academy collects two kinds of information: (1) personal information that you choose to provide us in connection with your use of our site, and (2) non personal information, such as your IP address. This information will only be used as described in this privacy policy.

Collection of Personally Identifiable Information 

If you become a Scientists Without Borders user we may request your name, mailing address, telephone number, email address, birth year or other personal information in order to respond to your inquiries. Also, if you make a membership payment or donation, or make any type of purchase, and elect to pay online, SWB will collect the financial information necessary to do so. In addition, from time to time, we may request information from you through online surveys, sweepstakes, or other promotions.

Please note that if you complete a personal, organizational, or project profile on this website, some Personal Information, including contact details, will be visible to other registered users of this Site. This does not include your email address.
Please keep in mind that, whenever you decide to comment or Post information, User Content, or files on the website, you may be voluntarily disclosing any personal information contained in your comment or Posting. Any such information can be collected and used by other Users and you may receive unsolicited communications as a result. We cannot control which Users will access such information or what they may do with such information. Any content that is Posted on the website at your discretion (or the discretion of anyone using your account) becomes published content and is not considered personally-identifiable information that is subject to the terms of this Privacy Policy.

You may be able to contact other users of the website by clicking on an "Contact this User" or similar button on our website, and you may also be able to send a user's profile to a third party. In some of these cases, you may provide Personal Information to us such as the name and email address of a third party. Such information will be treated in accordance with this Privacy Policy and applicable law. Note that we may contact senders and recipients of such communications for information concerning their experience using the feature.

If you choose to use our invitation service to invite a personal contact to join the website, we will request an email address for that person. and send the email invitation. You may also use our contact importer tool to help upload your contacts' email addresses in order to invite multiple contacts to join SWB. SWB stores this information to send invitations, to register your contact if your invitation is accepted, to track the success of our invitation service, and to identify your referrals on the website.

Participation in these activities is completely voluntary; you have a choice whether or not to disclose information required to enter.

We may use cookies and web beacons to collect information about you. Cookies are pieces of data that a website transfers to a User's hard drive for record-keeping purposes. Web beacons are transparent pixel images that are used to track the online usage patterns of our Users anonymously (i.e., in a non-personally-identifiable manner). We may also use other Internet technologies, log files, clear GIFs, Flash technologies, and other similar technologies, to deliver or communicate with cookies and track your use of the Service. We also may include clear GIFs in HTML-based emails sent to our users to determine whether the message has been opened. As we adopt additional technology, we may also gather additional information through other methods. We use these tools to provide enhanced functionality on the website and to aggregate and analyze traffic data such as total number of visitors, pages viewed, etc. You have many choices with regards to the management of cookies on your computer. All major browsers allow you to block or delete cookies from your system. To learn more about your ability to manage cookies and web beacons, please consult the privacy features in your browser.

We may collect different types of information about your location, including general information (e.g., IP address, zip code) and more specific information (e.g., GPS-based functionality on mobile devices used to access the Service), and may use that information to customize the Service with location-based information and features. If you access the Service through a mobile device and you do not want your device to provide us with location-tracking information, you can disable the GPS or other location-tracking functions on your device, provided your device allows you to do this.

SWB may also collect information through IP addresses (a number used by computers on the network to identify your computer and transmit data to you) or environmental variables such as the domain from which you access the Internet, the time you accessed our website, type of web browser and operating system or platform used and the names of the pages you visit while at our website. We use this information only for the purpose of better serving our visitors and do not disclose this information to any third parties.

Collection of Non-Personally Identifiable Information

We may also use cookies (defined above) to help you navigate our site when you log in and to monitor traffic on our site, but they contain no personally identifiable information about you. This information may be aggregated in an anonymous manner. We use it to make our site as valuable to you as it can be and to ensure that your experience is a pleasant and useful one.

Updating Your Information

It is important to us that we have your correct contact information so that you do not miss out on further communications or have problems receiving publications or other communications, products or services. You may change or update your personal information by using the "Login" or "My Profile" links at the top of this page. You can also email at

How Information May Be Used

We use personal information you submit for the following purposes:

  • To fulfill and process your requests for information, publications and services
  • To provide information about Scientists Without Borders and its activities, products and services
  • To provide information to other Users of the website consistent with the Scientists Without Borders initiative
  • To contact winners and award prizes
  • To personalize content to meet your needs and interest
  • To allow you to update your information
  • For our marketing and promotional purposes
  • To improve the quality and value of our products and services
  • To make your experience with as pleasant and useful as possible

We will not disclose email or other personally identifying information collected through our website to third parties. We also will not disclose financial information except as necessary to process membership or donation requests or purchases. Such information is discarded such financial information after processing. However, we may release your personal information if compelled to do so by court order or other requirement of law, or if we, in good faith, believe such release is advisable or necessary. Additionally, it is possible that in the future that the Academy is merged or otherwise sold or transferred. In that connection, your personal information may be transferred to our successor. Except as stated in this privacy policy, we shall not share your personally identifiable information with third parties without first contacting you and getting your consent to such further uses.

Visitor Control Over Information Use

You have certain control regarding the use of your information:
You may set your browser to inform you when cookies are being set before a cookie is stored not accept cookies at all or erase all cookies from your hard drive. However, if you choose to reject or erase cookies, your ability to navigate our site may be limited.

You also may choose not to provide SWB with any contact information. However, if you do so, we will be unable to provide you with information or email services or enter you in any sweepstakes or contests. Additionally, your ability to navigate our site may be limited.

And finally, you may opt-out of receiving further information from SWB (other than emails regarding events you have signed up for) by opting out wherever personally identifiable information is collected or opting out in links on our registration forms, the bottom of emails that we send to you, and on certain other communication methods that we use with you.
SWB shall do its best to honor all opt-out requests, but there may be a delay between your submitting such a request and the actual removal of your name and contact information from our mailing and other communications lists because these are generated well in advance of our actual mailings and communications.


We use commercially reasonable security measures commensurate with the sensitivity of the personal information at issue including, currently, encryption using Secure Sockets Layer technology and server-side session information) to protect against the loss, misuse, or alteration of personal information that we have collected from you on the SWB website. We also have security measures in place at our physical facilities.

Special Note to International Users

Users across the world access our website. SWB makes no representation or warranties to you that this Privacy Policy is in compliance with the privacy or data protection laws or regulations of any country from which you access or use the website. By your use of the website, you consent to our collection, use, and disclosure of your personal information consistent with the terms of this Privacy Policy, including transfer of your personal information to the United States or any other location (including a country other than the country from which you access or use the website) at which SWB and the Academy's servers and/or databases may be re-located from time to time.

We Respect Children

Scientists Without Borders and the Academy are committed to protecting the privacy of children. Our websites are not directed at children, and and its subdomains do not knowingly collect any information from children.


SWB may contain links to third-party websites operated by individuals or companies unrelated to SWB or the Academy. Our posting of these links does not indicate endorsement of the third party or any of its products or services, or any official or formal relationship with such third parties, unless specifically stated. Nor are we are responsible for the privacy practices of such third-party websites. We have linked to them only for your convenience, and you access them at your own risk. We recommend that you review the privacy policies posted on such third party websites prior to utilizing them.

Privacy Policy Updates

Occasionally, SWB may update its online privacy policy and information security procedures. In such event, we will post the new changes conspicuously on our website to provide you with the ability to opt-out in accordance with the procedure set forth above. We will also use our standard communications vehicles, including our various email newsletters, to inform you of policy changes.

Acceptance of Privacy Policy Terms

Your use of our site implies acceptance of the terms of our privacy policy.

Questions and Comments

Upon request, SWB will inform you of the existence, use or disclosure of your personal information. Please feel free to contact us at any time with any questions or complaints you may have or to edit your personal information or have it removed from our database. We can be reached by any of the means of contact set forth above.

Copyright and Trademark Notice

The text, images, software code and other content on this website are the property of the Academy and/or its third party content providers and protected by United States and/or international copyright laws. You may download and print extracts of such content for your own personal, non-commercial use. However, any other use, including republication or redistribution, is expressly prohibited without the prior written consent of, and a license from, the Academy and/or its third-party content providers.

The New York Academy of Sciences, Annals of the New York Academy of Sciences, Science & the City, Scientists Without Borders, and other trademarks of the Academy are protected by United States and/or international trademark and related laws. Any use of such marks is expressly prohibited without the prior written consent of, and a license from, the Academy.
You may not remove or alter any trademark, copyright or other notice from the content on this website under any circumstance.

For further information related to the above, please see our statement of terms and conditions. To obtain any permissions required under this notice, please send an email to

DATE LAST MODIFIED: 25 September 2012